Standard opening
お世話になっております。
Osewa ni natte orimasu.
Thank you for your continued support.
The classic Japanese business email opener.
Work Japanese
Japanese email practice: write clearly, politely, and safely.
Japanese work email has patterns. Once you know the openings, requests, confirmations, apologies, attachments, and closings, email becomes much less frightening.
These templates are practical language examples. Adjust tone, names, and details for your company, relationship, and situation.
Email rule: Japanese business email rewards clarity, structure, humility, and follow-through.
Start here
The safest Japanese email structure
Most work emails do not need to be clever. They need to be clear, polite, and easy to answer.
Openings
Start with the standard email greeting.
In Japanese work email, the opening phrase often does social work before the message begins.
First contact
初めてご連絡いたします。
Hajimete gorenraku itashimasu.
I am contacting you for the first time.
Use when emailing someone new.
Self-identification
〇〇会社の〇〇と申します。
〇〇 gaisha no 〇〇 to moushimasu.
My name is 〇〇 from 〇〇 Company.
Useful when the recipient may not know you.
Thank you for reply
ご返信ありがとうございます。
Gohenshin arigatou gozaimasu.
Thank you for your reply.
Use when responding to an email.
Thank you for quick reply
早速のご返信ありがとうございます。
Sassoku no gohenshin arigatou gozaimasu.
Thank you for your prompt reply.
Useful and polished.
After a meeting
本日はお時間をいただき、ありがとうございました。
Honjitsu wa ojikan o itadaki, arigatou gozaimashita.
Thank you for your time today.
Use after an interview, meeting, or call.
Purpose
Say why you are writing.
Japanese email becomes easier when you state the purpose early. Do not hide the reason. Use a safe sentence before giving details.
本件について、ご確認をお願いいたします。
Honken ni tsuite, gokakunin o onegai itashimasu.
Regarding this matter, please confirm.
This is a strong, simple work email sentence. It is polite and clear.
Requests
Ask clearly, but soften the tone.
Japanese email requests should be polite, specific, and easy to act on.
Please confirm
ご確認をお願いいたします。
Gokakunin o onegai itashimasu.
Please confirm.
Please review
ご確認のうえ、ご返信いただけますでしょうか。
Gokakunin no ue, gohenshin itadakemasu deshou ka.
After reviewing, could you please reply?
Please handle this
ご対応いただけますと幸いです。
Gotaiou itadakemasu to saiwai desu.
I would appreciate it if you could handle this.
Please tell me
ご教示いただけますでしょうか。
Gokyouji itadakemasu deshou ka.
Could you please advise / inform me?
Please send
資料をお送りいただけますでしょうか。
Shiryou o ookuri itadakemasu deshou ka.
Could you please send the materials?
Please check schedule
ご都合をご確認いただけますでしょうか。
Gotsugou o gokakunin itadakemasu deshou ka.
Could you please check your availability?
Subject lines
Good subject lines are short and useful.
Japanese email subject lines often begin with bracketed categories. Keep them clear.
Confirmation
【ご確認】資料送付の件
[Gokakunin] Shiryou soufu no ken
[Confirmation] Regarding sending materials
Meeting
【日程調整】打ち合わせの件
[Nittei chousei] Uchiawase no ken
[Schedule adjustment] Regarding the meeting
Report
【ご報告】進捗状況について
[Gohoukoku] Shinchoku joukyou ni tsuite
[Report] Regarding progress status
Request
【お願い】ご確認のお願い
[Onegai] Gokakunin no onegai
[Request] Request for confirmation
Attachments
Sending files politely
Attachment emails should say what is attached and what the recipient should do with it.
I am sending materials
資料をお送りいたします。
Shiryou o ookuri itashimasu.
I am sending the materials.
Please see attached
添付ファイルをご確認ください。
Tenpu fairu o gokakunin kudasai.
Please confirm the attached file.
Attached estimate
見積書を添付いたします。
Mitsumorisho o tenpu itashimasu.
I am attaching the estimate.
Attached document
資料を添付いたしました。
Shiryou o tenpu itashimashita.
I have attached the materials.
Could not attach
添付が漏れており、申し訳ございません。
Tenpu ga morete ori, moushiwake gozaimasen.
I apologize that the attachment was missing.
Resending
再送いたします。
Saisou itashimasu.
I will resend it.
Template
Simple confirmation email
件名：【ご確認】資料送付の件
〇〇様
お世話になっております。
〇〇会社の〇〇です。
本件について、資料を添付いたします。
お手数ですが、ご確認いただけますでしょうか。
何卒よろしくお願いいたします。
〇〇様
お世話になっております。
〇〇会社の〇〇です。
本件について、資料を添付いたします。
お手数ですが、ご確認いただけますでしょうか。
何卒よろしくお願いいたします。
Kenmei: [Gokakunin] Shiryou soufu no ken
〇〇-sama
Osewa ni natte orimasu.
〇〇 gaisha no 〇〇 desu.
Honken ni tsuite, shiryou o tenpu itashimasu.
Otesuu desu ga, gokakunin itadakemasu deshou ka.
N卒 yoroshiku onegai itashimasu.
〇〇-sama
Osewa ni natte orimasu.
〇〇 gaisha no 〇〇 desu.
Honken ni tsuite, shiryou o tenpu itashimasu.
Otesuu desu ga, gokakunin itadakemasu deshou ka.
N卒 yoroshiku onegai itashimasu.
Subject: [Confirmation] Regarding sending materials
Dear 〇〇,
Thank you for your continued support.
This is 〇〇 from 〇〇 Company.
Regarding this matter, I am attaching the materials.
Sorry to trouble you, but could you please confirm?
Thank you very much.
Dear 〇〇,
Thank you for your continued support.
This is 〇〇 from 〇〇 Company.
Regarding this matter, I am attaching the materials.
Sorry to trouble you, but could you please confirm?
Thank you very much.
Apologies and corrections
When something goes wrong, write calmly.
Japanese apology emails should be clear, responsible, and not overly dramatic.
Basic apology
申し訳ございません。
Moushiwake gozaimasen.
I sincerely apologize.
Correction
先ほどの内容に誤りがございました。
Sakihodo no naiyou ni ayamari ga gozaimashita.
There was an error in the previous content.
Delay
ご連絡が遅くなり、申し訳ございません。
Gorenraku ga osoku nari, moushiwake gozaimasen.
I apologize for the delayed reply.
Missing attachment
添付が漏れておりました。
Tenpu ga morete orimashita.
The attachment was missing.
Correction attached
修正版をお送りいたします。
Shuuseiban o ookuri itashimasu.
I am sending the corrected version.
Thank you for understanding
ご理解のほど、よろしくお願いいたします。
Gorikai no hodo, yoroshiku onegai itashimasu.
Thank you for your understanding.
Email philosophy
Japanese email is not about sounding fancy. It is about reducing friction.
A good work email helps the other person understand what happened, what is attached, what you need, and what should happen next. Polite form matters because it protects the relationship.
For foreign workers, email Japanese is a powerful trust builder. Even simple phrases, used correctly, show care, responsibility, and seriousness.
Closings
Close safely.
Standard closing
よろしくお願いいたします。
Yoroshiku onegai itashimasu.
Thank you / I appreciate your support.
More formal
何卒よろしくお願いいたします。
N卒 yoroshiku onegai itashimasu.
Thank you very much for your support.
Awaiting reply
ご返信をお待ちしております。
Gohenshin o omachi shite orimasu.
I look forward to your reply.
Thank you again
引き続きよろしくお願いいたします。
Hikitsuzuki yoroshiku onegai itashimasu.
Thank you for your continued support.
Practice path
What to practice next
Remember this
A good email makes the next action easy.
Open politely. State the purpose. Ask clearly. Close safely. That is strong work Japanese.